Accounts Payable Coordinator

Duties 

• Reviewing invoices for appropriate documentation and approval prior to payment. 
• Sorting and distributing incoming mail. 
• Process 3-way Purchase order matching invoices. 
• Charging expenses to accounts and cost centers by analyzing invoices and recording entries. 
• Paying vendors via weekly check, ACH and Wire payment runs by monitoring discount opportunities; verifying Federal ID numbers; scheduling and preparing checks; resolving purchase order, contract, invoice, or payment discrepancies and documentation.
• Insuring credit is received for outstanding memos; request the issuing of stop-payments and initiate purchase order amendments. 
• Matching invoices to checks, obtain all signatures for checks and distribute checks accordingly. 
• Creating reports for records. 
• Maintaining accounting ledgers by verifying and posting account transactions including accruals. 
• Responding to all vendor inquiries. 
• Verifying vendor accounts by reconciling monthly statements and related transactions. 
• Maintaining files and documentation accurately, in accordance with company policy and generally accepted accounting practices. 
• Assisting Accounting Dept. as needed.