Responsibilities:

Complex Executive calendar management including scheduling meetings, understanding priorities, flagging deadlines, and requesting supporting information as needed.
Coordinates staff meetings and companywide town halls.
Routinely monitor deadlines and tasks for the Executive Staff, understanding priorities, flagging issues or concerns, and requesting supporting information as needed.
Heavy coordination of complex international and domestic travel (including hotel and ground transportation) and expense report submission for Executives.
Onsite/offsite meeting planning and event coordination.
Manage all meeting logistics including but limited to arranging catering when required, coordinating/maintaining itineraries and assisting with conference room technology.
Maintain all electronic files with accuracy and integrity and collaborate with efforts to improve usability of file structure.
Draft and produce correspondence, presentations, reports, spreadsheets, organization charts, and other similar documents by using MS Word, Excel, Visio and PowerPoint.
Order supplies following established process and by utilizing approved vendors.
Generate purchase requisitions as required and obtains the appropriate approvals.

Qualifications:

AS in Business or Secretarial Science or equivalent degree required.
Minimum of seven (7) years administrative assistant experience in a fast paced, high-level corporate environment in support of executive management.
Prior experience supporting 3-5 Executives and their teams.
Proficiency in MS Word, Excel, and PowerPoint.
Ability to type 50+WPM.
Experience with WebEx, MS Visio and Office 360 is preferred. Mastery of Outlook and Outlook calendar functionality or experience with a similar program is required.