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Job

Executive Administrative Assistant (#2646)

  • Job ref:

    9578

  • Location:

    Southborough, United States

  • Sector:

    Administrative

  • Job type:

    Contract

  • Contact:

    Lissa Jerez

  • Published:

    about 2 months ago

  • Consultant:

    #

Responsibilities:

  • Complex Executive calendar management including scheduling meetings, understanding priorities, flagging deadlines, and requesting supporting information as needed.
  • Coordinates staff meetings and companywide town halls.
  • Routinely monitor deadlines and tasks for the Executive Staff, understanding priorities, flagging issues or concerns, and requesting supporting information as needed.
  • Heavy coordination of complex international and domestic travel (including hotel and ground transportation) and expense report submission for Executives.
  • Onsite/offsite meeting planning and event coordination.
  • Manage all meeting logistics including but limited to arranging catering when required, coordinating/maintaining itineraries and assisting with conference room technology.
  • Maintain all electronic files with accuracy and integrity and collaborate with efforts to improve usability of file structure.
  • Draft and produce correspondence, presentations, reports, spreadsheets, organization charts, and other similar documents by using MS Word, Excel, Visio and PowerPoint.
  • Order supplies following established process and by utilizing approved vendors.
  • Generate purchase requisitions as required and obtains the appropriate approvals.

Qualifications:

  • AS in Business or Secretarial Science or equivalent degree required.
  • Minimum of seven (7) years administrative assistant experience in a fast paced, high-level corporate environment in support of executive management.
  • Prior experience supporting 3-5 Executives and their teams.
  • Proficiency in MS Word, Excel, and PowerPoint.
  • Ability to type 50+WPM.
  • Experience with WebEx, MS Visio and Office 360 is preferred. Mastery of Outlook and Outlook calendar functionality or experience with a similar program is required.
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